Navigating legal and official documents can often be complex, especially when it comes to ensuring their authenticity. Notary public services serve as a crucial step in this process, providing validation and security to a variety of documents.
Understanding which types of documents require notary services can help individuals protect their interests and facilitate smoother transactions in both personal and professional matters.
A notary public plays a crucial role in ensuring that individuals fully understand the contents of a document and that they are entering into an agreement voluntarily.
You might be curious about which documents require notarization. So, what types of documents can be notarized? In this article, we will be covering the various different documents that have to be notarized and the documents that cannot be notarized.
Documents that has to be notarized
The following documents have to be notarized by notary public services.
Articles of Incorporation
When starting a new company, you may need to file documents known as Articles of Incorporation. If these documents are to be submitted to a legal governing body, they must be notarized beforehand. Failing to do so could result in your Articles of Incorporation being rejected.
Commercial Leases
If you’re signing a lease for a commercial space, notarization might also be necessary. Landlords often require that lease agreements be notarized to ensure authenticity before allowing you to rent the property.
Employment Contracts
Upon starting a new job, your employer may request that your employment contract be notarized. It’s important to review this contract thoroughly, as it outlines the terms, conditions, compensation, and responsibilities of your role. Even if you consult a lawyer to review it, notarization confirms your agreement to the terms.
Legal Affidavits
When submitting a legal affidavit, notarization is typically required. An affidavit is a sworn statement that can be utilized in legal proceedings, whether criminal or civil. Notarization is often necessary for the affidavit to be accepted in court.
Certified Copies of Documents
If you need certified copies of documents, these may also require notarization. For example, when applying for a new job or graduate program, you might need certified copies of transcripts or medical records, which must be notarized.
Passport Application Documents
When applying for a passport, you will usually need to have certain documents notarized. While renewal forms may not require notarization, new applications typically do.
Mortgage Documents
If you are involved in buying, selling, or transferring a home, there may be mortgage documents that require notarization. It’s essential to review these documents carefully to identify which ones need to be notarized for the transaction to be processed legally.
Documents that do not need to be notarized
In general, you can have almost any document notarized; however, not every document requires notarization. It's important to confirm with the other party whether notarization is necessary, ensuring you don’t go through the process unnecessarily.
There are also specific situations in which a notary may be unable to notarize a document. For instance -
- If the identity of the person signing the document cannot be verified, the notary public will be unable to proceed with notarization.
- If the document contains any white-out or alterations, the notary public will typically refuse to notarize it, as they cannot fully understand the contents.
- If the signer is mentally incapacitated or does not comprehend the implications of the document, the notary public cannot notarize the agreement.
- If the notary public’s commission has expired, they will no longer be authorized to notarize any documents.
How does Jason standard notary work?
You can meet with a notary virtually who will guide you through the notarization process at your convenience, potentially saving you time and money. If you’re interested in using Jason standard notary for your document notarization, here are the steps to follow –
3. Check the Calendar:
Start by reviewing the calendar available on the website to see available appointment times. This will allow you to schedule a meeting with a notary that fits your schedule.
4. Receive Confirmation:
After scheduling your appointment, you will receive an email confirmation detailing your appointment time. This email will also include a link for uploading the documents that need to be notarized.
3. Identity Verification:
Before your meeting, you will need to answer a few questions to verify your identity. This step ensures that the notary can confirm you are who you claim to be.
4. Virtual Appointment:
When it’s time for your appointment, you will use video conferencing software to connect with the notary. They will walk you through the entire process of notarizing your documents.
5. Document Notarization:
Once your appointment concludes, the notary will notarize your documents and make them available for you to download. After notarization, you can submit the documents to the appropriate party.
Instead of driving around town to find a public notary, consider meeting with a virtual notary on your own schedule. This option can save you both time and money during the notarization process.
Conclusion
Understanding the types of documents that require notary public services is essential for ensuring the validity and legality of important transactions. From real estate agreements and powers of attorney to wills and contracts, notary services play a crucial role in safeguarding against fraud and confirming identities.
By utilizing notary public services when needed, individuals can enhance the credibility of their documents and provide peace of mind in various personal and professional dealings. Whether you’re buying a home, starting a business, or managing estate matters, knowing when to seek a notary can help streamline the process and protect your interests.
We, at Jason standard notary have a team of professional notaries that will help you with notarizing documents from mobile locations. Contact us today.
