A venue's selection can make all the difference to an event. The best corporate event planner makes sure to select a one-of-its-kind venue. Below is a list of unusual event locations that might give your get-togethers a distinctive feel. 

How to choose the venue? 

Outdoor spaces: Rooftop terrace gardens, beaches, and gardens for open-air concerts and team-building activities. 

Historical buildings: Museums, heritage buildings, and castles for themed parties and corporate events. 

Art galleries: Science museums and historical exhibits for cocktail parties and cultural events. 

Warehouses: Breweries, factories, and warehouses for product launching, exhibitions, and fashion shows. 

Unique Resorts and Restaurants: Inns, boutique hotels, and resorts for retreats, weddings, and conferences. 

Theme parks: Amusement parks, theme parks, indoor centers for family get-togethers, large events and youthful parties. 

Cruise: Riverboats, yachts, and boats for milestone revels, weddings, and corporate retreats. 

Book stores: Libraries and bookstores for book readings, launches, and intimate events. 

Who is the best corporate event planner in Bangalore? 

Strategic Planning 

Client Objectives: Whenever they organize an event such as a conference, networking event, team-building activity, or product launch, they always take their client's goals into account. 

Consider the Audience: Clearly define your intended audience to help shape important aspects of the event.  

Idea Development  

Theme and Design: Develop 360-degree concepts, themes, and designs that complement the event's goals and company brand.  

Creative Ideas: Send in your suggestions for how to give the event a unique, artistic touch. 

Financial Administration 

Budget Planning: List of Preventative Expenses: Create any preventive budget that follows, considering the majority of the venue's amenities, caterers, live entertainment, and logistics. 

Track and Manage Expenses: Make necessary adjustments to ensure the event stays within budget and offers optimal value. 

Vendor management: 

Collaborate with a Network of Trusted Providers for Entertainment, Decor, AV Services, and Catering, Among Other Things. 

Both internal and external coordination to provide services, seamlessly aggregate and communicate all vendor activity. 

Comprehensive project-by-project planning and implementation. 

Development of a Timeline 

Calendar: Put in place an event calendar that breaks down essential dates and overall deadlines for events. 

Task Assignment: Delegating duties and obligations to each vendor as well as the team. 

Logistics Management 

Transportation and lodging: To guarantee lodging and transportation for visitors, speakers, and special invitees. 

On-Site Logistics: Oversee the registration process, seating assignments, and event flow, among other on-site logistics. 

Communication and Marketing 

A marketing campaign roadmap to increase event registrations. 

Advertise your event online: To generate buzz and interact with your target audience, use email marketing, public relations, and social media. 

Communication 

With Stakeholders: Keep them updated on event developments and progress as frequently as possible. 

Improved communication before, during, and following the event among organizers, attendees, and other stakeholders. 

Integration of Technology 

Self-Service Registration: Simplify the sign-up process for attendees by improving the online self-service registration platforms. 

Support for AV and IT: Ensuring setup and implementation of AV and IT needs for interactive features, live broadcasts, and presentations is completed. 

Risk Control and Adherence 

Contingency provisions: Make provisions for unforeseen events including weather-related disruptions, technical outages, emergencies, etc. 

Safety Procedures: Verify that all security and safety procedures are implemented and that they adhere to the published guidelines. 

Adherence to Law 

Licenses and Permits: Obtain the licenses and permits needed for the event. 

Insurance: Make sure you have event-specific insurance. 

Execution: Manage the event to make sure everything goes as planned. 

A history of efficiently and immediately resolving issues as they come up. 

Visitor Experience 

Hospitality: Assure each visitor's enjoyment and help as needed. 

Collecting feedback after the event: This involves finding out how the event went and what needs to be improved. 

Follow-Up Actions 

Performance metrics: Evaluate the event's results about the objectives and key performance indicators. 

Post-Event Report: Send a thorough report that includes information on the financial results and feedback from attendees. 

Afterthought 

Distribute thank-you notes to your speakers, sponsors, vendors, and attendees (a). 

Post-Event Engagement: Send out follow-up emails and post-event materials to keep participants interested. 

Conclusion 

Zeal Integrated Marketing Solutions, the best corporate event planner in Bangalore boasts 15 years of experience and is among the city’s top event management businesses. Zeal is a seasoned pro in the event management field, with the ability to create memorable events that meet a variety of business and organizational objectives. 

FAQ’s 

Which is the best corporate event planner in Bangalore? 

Zeal Integrated Marketing Solutions is the best corporate event planner in Bangalore, offering customized corporate events for 15 years for some high-profile clients flawlessly. 

How to select the best corporate event planner? 

The best corporate event planner follows the 5 C’s, concept, coordination, control, culmination, and close out.